Free Typing Lessons

Keyboard Shortcuts 7

 Dividing long documents

You may sometimes type a long document which you eventually want to split into smaller documents for easy access as I did when I prepared the three sections for this Web Page.

This was my method, using many of the Keyboard Shortcuts I have presented on the previous pages.

METHOD     First Open your long document and make sure the first words at the top of each section or page to be saved separately are the words you want for the title of that new document.

When scrolling through any document it is handy to use the Arrow keys.

With an Arrow key scroll to where you want to start the new document.

To highlight this section hold down the Left Shift and use your Right hand to Arrow scroll down to where you want to finish.

Release the Shift key and press and hold down the Ctrl key while you:

Type C – to copy

Type N – to open a new document

Type V – to paste the selection into the new document

Release the Ctrl key

Alt+F – for File menu

Type A – to choose Save As

Check the ‘Save in’ box and alter if need be (I save these to the Desktop till I have finished the task)

Alt+S – To Save this as your new document

Ctrl+W – to Close the new document

Your original long document will still be on your screen.

Press an Arrow key to remove the highlighting (if you touch any other key your text will disappear. If this happens, use Ctrl+Z to bring back the text, then press an Arrow key)

Now all you need to do for each new document section or page is to Arrow scroll to the start of the next new starting point and repeat the above process.

I then make a new folder on the desktop and give it the name of the original document then move each of the new documents into that folder.

Open the folder and check that all your new documents are listed.

Open and check each new document. Use Alt+F4 to bring up Print Preview to check your page fit.

You have kept your hands on the keyboard for almost all of the above

When you are satisfied all is as you want it move the folder to whereever you want to save it on your hard drive and/or onto a disk or CD.

NOTE: Highlighting on a Web page is usually only possible by dragging the mouse over the text

Moving around the Desktop and making a Right Click without the Mouse!

Did you know that once you click to highlight any Icon on the Desktop you can move around the other Icons by using the Arrow keys?

You can then, stop when your chosen Icon is highlighted, and press the ENTER key to Open it.

 Instead of a Right Click at any time, you may have a key you could press to bring up that Menu. It should be on the row where the Spacebar is, probably next to the Ctrl key. Some computers have one on the left and one on the right.

A different Right Click menu may appear depending on what type of window is on your screen.

When that menu appears, remember you can type an underlined letter to choose that word.


Click the Right Click key then, depending on which box appears, type P to bring up Properties, or F for the Font dialogue box, or even b for Draw table. In the latter example, when you move your cursor it turns into the drawing pencil for you to draw a table. To de-active the ‘draw table’ press the key again and type the b and your cursor will again be the normal active cursor. Experiment – there is so much more.

The Windows Key, also on that bottom row, has many uses as quick ways to do things.

You can bring up the Start menu by pressing the Windows Key then use the arrow keys to scroll through items or type the first letter of a listed word then press Enter to activate. You can close your computer too by pressing the Windows key then the underlined letter in the next two boxes.

Other Examples:

To bring up the Desktop from any screen

Windows Key + D

To bring up My Computer from any screen

Windows Key + E

To bring up the START menu from any screen

Windows Key

I HOPE YOUR FIND SOME OF THESE KEYBOARD SHORTCUTS HELPFUL. And yes, there are many ways to combine the use of the keyboard shortcuts AND the mouse or just use the mouse if you prefer. I am a typist and like to keep my hands on the keyboard. My first computer did not have a mouse.

If you found this helpful please tell others about this Course.

THANK YOU for trying out the Course. If you have any comments to make about it, or helpful suggestions for improvement, or find any errors (hopefully not) please contact me by e-mail.


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